Privacy Policy

Welcome to Employment.Media ("we," "our," or "us"). We are committed to protecting your privacy and handling your personal information with care and transparency. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our video interviewing platform.

By accessing or using Employment.Media, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our platform.

1.1 Information You Provide Directly

We collect information that you voluntarily provide to us when you register for an account, use our services, or communicate with us which may include:

• Account Information: Name, email address, phone number, username, password, company name (for Employers), job title, and professional details.
• Profile Information: Resume, work history, education, skills, certifications, and other professional information you choose to include in your profile.
• Video Content: Video recordings of your responses to interview questions, including your image, voice, and any content you choose to share during the recording.
• Custom Questions: Interview questions created by you (whether as a Job Applicant or Employer) for use on the platform.
• Payment Information: Billing address and payment details processed through our third-party payment processors (we do not store complete credit card information on our servers).
• Communications: Any messages, feedback, or inquiries you send to us through contact forms, email, or customer support channels.

1.2 Information Collected Automatically

When you access our platform, we automatically collect certain information about your device and usage:

• Device Information: IP address, browser type and version, operating system, device type, and unique device identifiers.
• Usage Data: Pages visited, features used, time spent on pages, links clicked, search queries, video recording duration, and other interactions with our platform.
• Location Information: General geographic location based on IP address (city and state level, not precise GPS coordinates).
• Cookies and Tracking Technologies: Information collected through cookies, web beacons, pixels, and similar technologies (see Section 6 for details).

1.3 Information from Third Parties

We may receive information about you from third-party sources:

• Social Media Platforms: If you choose to link your social media accounts or use social login features.
• Background Check Services: With your explicit consent, Employers may use third-party background check providers, and we may receive verification results.
• Analytics Providers: Aggregated statistical information about platform usage and performance.

2.1 Providing and Improving Our Services

• Create and manage your account and user profile.
• Enable Job Applicants to record, store, and share video interview responses.
• Allow Employers to view Job Applicant video responses and create custom interview questions.
• Generate shareable links for video responses to be included in resumes and job applications.
• Process payments and maintain transaction records.
• Provide customer support and respond to your inquiries.
• Improve, test, and monitor the effectiveness of our platform and develop new features.

2.2 Communication

• Send you service-related announcements, updates, security alerts, and administrative messages.
• Notify Employers when Job Applicants submit video responses to their posted questions.
• Send marketing communications about new features, promotions, and other news about our services (you may opt out at any time).
• Respond to your comments, questions, and customer service requests.

2.3 Security and Legal Compliance

• Detect, prevent, and address technical issues, fraud, security breaches, and other harmful or illegal activity.
• Enforce our Terms of Service and other legal agreements.
• Comply with legal obligations, court orders, and governmental requests.
• Protect the rights, property, and safety of Employment.Media, our users, and the public.

2.4 Analytics and Personalization

• Analyze usage patterns and trends to improve user experience.
• Provide personalized content and recommendations based on your activity and preferences.

We do not sell your personal information. We may share your information in the following circumstances:

3.1 With Employers (For Job Applicants)

When you share a link to your video responses or respond to an Employer's interview questions:

• Your video recordings, profile information, and responses to interview questions are shared with the Employers you choose.
• Employers may save, or share your video responses via the links you provided within their organization for hiring purposes.

3.2 With Job Applicants (For Employers)

Your company name, job postings, and interview questions are visible to Job Applicants who choose to respond to your positions.

3.3 Service Providers

We share information with third-party service providers who perform services on our behalf:

• Cloud hosting and storage providers (to store video content and user data).
• Payment processors (to handle billing and subscription management).
• Email and communication service providers (to send notifications and updates).
• Analytics and performance monitoring services (to analyze platform usage).
• Customer support platforms (to provide assistance and resolve issues).
• Security and fraud prevention services.

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

3.4 Legal Requirements and Protection

We may disclose your information if required to do so by law or in response to:

• Legal processes, such as subpoenas, court orders, or government requests.
• Enforcement of our Terms of Service or other agreements.
• Protection of our rights, property, safety, or that of our users or the public, including in emergency situations.

3.5 Business Transfers

If Employment.Media is involved in a merger, acquisition, reorganization, sale of assets, bankruptcy, or similar business transaction, your information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on our website of any change in ownership or use of your personal information.

3.6 With Your Consent

We may share your information for any other purpose with your explicit consent or at your direction.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law:

• Account Information: Retained while your account is active and for a reasonable period thereafter to allow for account reactivation and to comply with legal obligations.
• Video Content: Retained until you delete the content or close your account. Deleted videos are permanently removed from our servers within 30 days, except where we are required to retain them for legal or regulatory purposes.
• Usage Data and Analytics: Typically retained for up to 24 months for analytical purposes.
• Transaction Records: Retained for up to 7 years to comply with tax and financial regulations.

When we no longer need your information, we will securely delete or anonymize it in accordance with applicable data protection laws.

Depending on your location, you may have certain rights regarding your personal information:

5.1 Access and Portability

You have the right to request access to the personal information we hold about you and to receive a copy of that information in a portable format.

5.2 Correction and Update

You can update your account information and profile at any time through your account settings. You may also request that we correct inaccurate or incomplete information.

5.3 Deletion

• You may delete individual video recordings at any time from your account dashboard.
• You may request deletion of your account and associated personal information. Please note that some information may be retained as required by law or for legitimate business purposes (such as transaction records or backup systems).

5.4 Opt-Out of Marketing

You may opt out of receiving marketing emails by clicking the "unsubscribe" link in any marketing email or by adjusting your notification preferences in your account settings. Please note that you cannot opt out of service-related communications (such as account verification, security alerts, or changes to our terms).

5.5 Restriction and Objection

You may request that we restrict the processing of your information or object to certain uses of your data, subject to legal and contractual limitations.

5.6 Withdraw Consent

Where we process your information based on your consent, you may withdraw that consent at any time. This will not affect the lawfulness of processing prior to withdrawal.

5.7 Exercising Your Rights

To exercise any of these rights, please contact us using the information provided in Section 13. We will respond to your request within 30 days or as required by applicable law. We may need to verify your identity before processing your request.

If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.

We use cookies, web beacons, and similar tracking technologies to collect information about your browsing activities and to improve your experience on our platform.

6.1 Types of Cookies We Use

• Essential Cookies: Required for the platform to function properly, including authentication, security, and basic navigation features. These cannot be disabled.
• Performance Cookies: Help us understand how visitors interact with our platform by collecting anonymous usage statistics (e.g., Google Analytics).
• Functionality Cookies: Remember your preferences and settings to personalize your experience.
• Advertising Cookies: Used to deliver relevant advertisements and measure campaign effectiveness. We may work with third-party advertising networks that use cookies to serve ads based on your browsing history.

6.2 Managing Cookies

You can control cookie settings through:

• Your browser settings: Most browsers allow you to refuse cookies or delete existing cookies. Please note that disabling cookies may affect platform functionality.
• Third-party opt-out tools: For advertising cookies, you can visit the Digital Advertising Alliance or Network Advertising Initiative opt-out pages.

We implement industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction:

• Encryption: All data transmitted between your device and our servers is encrypted using SSL/TLS protocols. Video files and sensitive data are encrypted at rest.
• Access Controls: We restrict access to personal information to authorized employees and service providers who need it to perform their duties.
• Secure Infrastructure: Our servers are hosted in secure data centers with physical and network security measures, including firewalls, intrusion detection, and regular security audits.
• Regular Updates: We regularly update our systems and software to address security vulnerabilities.
• Monitoring: We actively monitor for suspicious activity and potential security breaches.

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we will notify you promptly of any data breach that may affect your personal information, as required by law.

Our platform may contain links to third-party websites, applications, or services that are not operated by us. This Privacy Policy does not apply to third-party sites or services.

We are not responsible for the privacy practices or content of third-party websites. When you click on a third-party link, you will be subject to that third party's privacy policy and terms of service. We encourage you to review the privacy policies of any third-party sites you visit.

Additionally, if you share your video responses with third parties (such as Employers or recruitment agencies), those parties may have their own privacy policies governing how they use your information.

Employment.Media is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18.

If we become aware that we have collected personal information from a child under 18 without parental consent, we will take steps to delete that information as quickly as possible. If you believe we have collected information from a child under 18, please contact us immediately using the information in Section 13.

By using our platform, you represent and warrant that you are at least 18 years of age or have obtained parental or guardian consent if required in your jurisdiction.

Employment.Media operates globally, and your information may be transferred to, stored, and processed in countries other than your country of residence, including the United States. These countries may have data protection laws that differ from those in your country.

When we transfer personal information from the European Economic Area (EEA), United Kingdom, or Switzerland to other countries, we implement appropriate safeguards, such as:

• Standard Contractual Clauses approved by the European Commission.
• Adequacy decisions recognizing certain countries as providing adequate data protection.
• Other legally approved transfer mechanisms.

By using our platform, you consent to the transfer of your information to countries outside your country of residence, including countries that may not provide the same level of data protection as your home country.

11.1 California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to Know: You may request information about the categories and specific pieces of personal information we have collected, the sources, purposes, and third parties with whom we share it.
• Right to Delete: You may request deletion of your personal information, subject to certain exceptions.
• Right to Correct: You may request correction of inaccurate personal information.
• Right to Opt-Out of Sale/Sharing: We do not sell personal information. If our practices change, we will provide notice and an opt-out mechanism.
• Right to Limit Use of Sensitive Personal Information: We do not use sensitive personal information in ways that require an opt-out right.
• Right to Non-Discrimination: You will not be discriminated against for exercising your privacy rights.

To exercise these rights, please contact us at the information provided in Section 13. We will verify your identity before processing your request.

11.2 Virginia, Colorado, Connecticut, and Utah Residents

If you reside in Virginia, Colorado, Connecticut, or Utah, you have similar rights under your state's privacy law, including the right to access, correct, delete, and opt out of the sale of personal information or targeted advertising.

To exercise these rights, please contact us using the information in Section 13.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:

• Update the "Last Updated" date at the top of this Privacy Policy.
• Post the updated Privacy Policy on our website.
• Notify you via email or through a prominent notice on our platform if the changes are material or significantly affect your rights.

Your continued use of Employment.Media after the updated Privacy Policy becomes effective constitutes your acceptance of the changes. If you do not agree with the updated Privacy Policy, you must stop using our platform and may request deletion of your account.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Employment.Media
Email: information@employment.media
Mailing Address: 3965 Bethel Rd. SE, Ste. 1-113, Port Orchard, WA 98366
Phone: 855-435-3000

We will respond to your inquiry within a reasonable timeframe, typically within 30 days or as required by applicable law.

By using Employment.Media, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, disclosure, and processing of your personal information as described herein.

If you do not agree with this Privacy Policy, you must not access or use our platform. For questions about specific practices or to exercise your privacy rights, please contact us using the information provided above.

Thank you for trusting Employment.Media with your personal information. We are committed to protecting your privacy and providing you with a secure, transparent, and valuable service.